Switching coding or QA vendors mid year makes people nervous, and it should. A messy transition can cost you more than the problem you were trying to fix in the first place. So when we say agencies can be live with Olli in two weeks, we get why that claim needs to be backed up with specifics, not just a confident timeline on a sales page.

Here's what those two weeks actually look like.

Week one: setup and integration, not guesswork

The first few days are about connecting to your existing systems, not asking your team to change how they work. We integrate with your EMR and existing workflow rather than asking clinicians or coders to learn a new interface on day one. This is deliberate, since the agencies that struggle with vendor transitions are usually the ones where the new tool requires a parallel workflow on top of the one everyone already knows.

Alongside integration, our team starts reviewing a sample of your recent charts. This isn't a formality, it's the same kind of process we run on every chart, and it gives us a real read on your current documentation patterns, your common error types, and where your existing coding or QA process already has strengths worth preserving, before we build anything around your account.

By the end of week one, we have a clear picture of what your workflow and charts actually look like day to day.

Week two: parallel running, not a hard cutover

We don't flip a switch on day eight and hope for the best. During week two, charts run through both your existing process and Olli side by side. This lets your team see real output on real charts before anyone has to trust the new system with anything live, and it also gives us a chance to catch any integration issues or workflow mismatches while there's still a safety net underneath.

This is the part that tends to ease the nervousness most. Nobody's asked to take our word for it. The parallel period means you're comparing real results against your own existing process, on your own charts, before making a call.

What "live" actually means at the end of two weeks

By the end of the two week window, your team has seen the tool work on your own data, your coders and clinicians have had a chance to ask questions and flag anything that felt off, and the technical integration has already been tested rather than assumed. Going live at that point isn't a leap of faith, it's a decision made with real information in hand.

This is also why we frame our pilot as a low risk way to see this in action and earn your trust.  rather than a free trial. A free trial implies you're testing something unproven. A low risk pilot means you're seeing a real process run against your real workflow and charts, with a clear off ramp if it isn't the right fit.

Why mid year timing isn't the obstacle it feels like

A lot of agencies assume a vendor switch has to wait for a natural break point, a new fiscal year, a slower season, some moment that never quite arrives. But because onboarding runs in parallel with your existing process rather than replacing it outright from day one, there's no real gap in coverage to plan around. Your existing workflow keeps running the whole time, right up until you decide it's time to hand it off.

See what week one would actually look like for your agency

Our pilot is a 30-day, low-risk commitment, opt out any time, so you can see the speed and accuracy of our work and the quality of our support before deciding anything long term.